Reports shall be provided in both hard copy and electronic
version upon agreeing the format with EPD. This would enable a transition from a paper/historic and
reactive approach to an electronic/real time proactive approach. All the monitoring data should also be
submitted on diskettes.
The following documents shall be
submitted to CEDD for the EM&A:
• Inception
Report:
• Environmental
Monitoring and Audit Manual;
• Operations
Manual;
• Reports
on Dredging and Capping Operations;
• Monthly
Progress Reports;
• Quarterly
EM&A Reports;
• Annual
Review Report;
• Annual
Risk Assessment Report;
• Draft
Final Report;
• Executive
Summary Report; and
• Final
Report.
Monthly Progress Reports will be required for the
duration of the programme period and shall be submitted to CEDD by the 10th of
each month. Each report shall
contain:
• A
list of the activities, tests, analyses and assessments performed in the month
according to that detailed in the Monitoring and Audit Manual for the purpose
of reporting any significant findings resulting from monitoring and audit
activities;
• a
list of outstanding activities, tests, analyses and assessments as well as the
schedule for completing these outstanding items; and,
• a
list of previously outstanding activities, tests, analyses and assessments that
are completed in the month.
Quarterly EM&A Reports will be required for the duration of the
programme period and shall be submitted within 60 days from the end of every
quarterly monitoring period. Each
report shall:
·
confirm
that all activities, tests, analyses, assessments etc. have been carried out as
stated in this EM&A Manual;
·
report
on the auditor's findings on the field events and laboratory tests and
analysis;
·
report
on any trends resulting from disposal, dredging and capping activities at the
active facility.
An Annual Review Report shall be submitted within 30 days
from availability of the test results for every yearly monitoring period. Each report shall:
·
make
a clear statement on the acceptability of environmental impacts by reference to
the impact hypotheses;
·
state
how successful the monitoring programme has been in addressing the objectives
of the Assignment;
·
make
recommendations for revisions to the monitoring programme and disposal
operation, as necessary, to ensure that the objectives are fully met in a cost
effective manner; and
·
summarise
the monitoring results to illustrate whether any change or trend resulting from
the disposal, dredging and capping activities is detected or not.
A Risk Assessment Report shall be prepared within 30
days from availability of the test results for every yearly monitoring
period. Each report shall address
the risk to the human health and dolphin of eating seafood taken in the marine
area around North Lantau area due to disposal of contaminated marine sediments
in the active pits.
A Draft Final Report shall be prepared within 14 days
of receipt of the final results of the EM&A programme. It shall address how each objective of
the assignment has been met and should will included a final version of the
EM&A Manual as an appendix.
A Final Report shall be prepared within 21 days of
receipt of comments on the Draft Final Report.
An English and Chinese Executive Summary Report shall
be prepared within 21 days of receipt of comments on the Draft Final
Report. It should highlight any
issues of concern and the acceptability of the dredging, backfilling and
capping operations at the active pits.