7.2
Types of
reports that the ET Leader shall prepare and submit include monthly EM&A
report, quarterly EM&A summary report and final EM&A summary
report. In accordance with Annex 21 of
the EIAO-TM, a copy of the monthly, quarterly summary and final review EM&A
reports shall be made available to the Director of Environmental Protection.
7.3
Reports can
be provided in an electronic medium upon agreeing the format with the ER and
EPD. This would enable a transition
from a paper / historic and reactive approach to an electronic / real time and
proactive approach. All the monitoring
data shall be submitted on diskettes.
First Monthly
EM&A Report
(i) executive
summary (1-2 pages):
·
breaches of Action and Limit levels;
·
complaint log;
·
notifications of any summons and successful
prosecutions;
·
reporting changes; and
·
future key issues.
(ii) basic
Project information:
·
Project organisation including key personnel
contact names and telephone numbers;
·
programme;
·
management structure; and
·
work undertaken during the month.
(iii) environmental status:
·
work undertaken during the month with
illustrations (such as location of works, daily excavation rate, etc); and
·
drawings showing the Project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations (with co-ordinates of the monitoring locations).
(iv) a
brief summary of EM&A requirements including:
·
all monitoring parameters;
·
environmental quality performance limits (Action
and Limit levels);
·
Event-Action Plans;
·
environmental mitigation measures, as
recommended in the EIA Report for the Project; and
·
environmental requirements in contract
documents.
(v) implementation
status:
·
advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the EIA Report for the Project, summarized in the updated
implementation schedule.
(vi) monitoring
results (in both hard and diskette copies) together with the following
information:
·
monitoring methodology;
·
name of laboratory and types of equipment used
and calibration details;
·
parameters monitored;
·
monitoring locations;
·
monitoring date, time, frequency, and duration;
·
weather conditions during the period;
·
any other factors which might affect the
monitoring results; and
·
QA/QC results and detection limits.
(vii) report on non-compliance, complaints, and notifications of
summons and successful prosecutions:
·
record of all non-compliance (exceedances) of
the environmental quality performance limits (Action and Limit levels);
·
record of all complaints received (written or
verbal) for each media, including locations and nature of complaints, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
·
record of all notification of summons and
successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
review of the reasons for and the implications
of non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
·
description of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
earlier non-compliance.
(viii) others
·
an account of the future key issues for the next
three months as reviewed from the works programme and works method statements;
·
advice on the solid and liquid waste management
status; and
·
comments (for examples, effectiveness and
efficiency of the mitigation measures), recommendations (for example, any
improvement in the EM&A programme) and conclusions.
Subsequent
EM&A Reports
(i) executive
summary (1 - 2 pages):
·
breaches of Action and Limit levels;
·
complaints log;
·
notifications of any summons and successful
prosecutions;
·
reporting changes; and
·
future key issues.
(ii) basic
Project information:
·
Project organisation including key personnel
contact names and telephone numbers;
·
programme;
·
management structure; and
·
work undertaken during the month.
(iii) environmental status:
·
work undertaken during the month with
illustrations (such as location of works, daily excavation rate, etc.); and
·
drawing showing the Project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations.
(iv) implementation
status:
·
advice on the implementation status of environmental
protection and pollution control / mitigation measures, as recommended in the
EIA Report for the Project, summarized in the updated implementation schedule.
(v) monitoring
results (in both hard and diskette copies) together with the following information:
·
monitoring methodology;
·
name of laboratory and types of equipment used
and calibration details;
·
parameters monitored;
·
monitoring locations;
·
monitoring date, time, frequency, and duration;
·
weather conditions during the period;
·
any other factors which might affect the
monitoring results; and
·
QA / QC results and detection limits.
(vi) report
on non-compliance, complaints, and notifications of summons and successful
prosecutions:
·
record of all non-compliance (exceedances) of
the environmental quality performance limits (Action and Limit levels);
·
record of all complaints received (written or
verbal) for each media, including locations and nature of complaints, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
·
record of all notification of summons and
successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
review of the reasons for and the implications
of non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
·
description of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
earlier non-compliance.
(vii) others
·
an account of the future key issues for the next
three months as reviewed from the works programme and works method statements;
·
advice on the solid and liquid waste management
status; and
·
comments (for examples, effectiveness and
efficiency of the mitigation measures), recommendations (for example, any
improvement in the EM&A programme) and conclusions.
(viii) appendix
·
Action and Limit levels;
·
graphical plots of trends of monitored
parameters at key stations over the past four reporting periods for
representative monitoring stations annotated against the following:
a) major
activities being carried out on site during the period;
b) weather
conditions during the period; and
c) any other
factors that might affect the monitoring results.
·
monitoring schedule for the present and next
reporting period;
·
cumulative statistics on complaints,
notifications of summons and successful prosecutions; and
·
outstanding issues and deficiencies.
(i) executive
summary (1 - 2 pages);
(ii) basic
Project information including a synopsis of the project organisation,
programme, contacts of key management, and the work undertaken during the
quarter;
(iii) a brief summary of EM&A requirements including:
·
monitoring parameters;
·
environmental quality performance limits (Action
and Limit levels); and
·
environmental mitigation measures, as
recommended in the EIA Report for the Project;
(iv) advice
on the implementation status of environmental protection and pollution control
/ mitigation measures, as recommended in the EIA Report for the Project,
summarised in the updated implementation schedule;
(v) drawings
showing the Project area, any environmental sensitive receivers and the locations
of the monitoring and control stations;
(vi) graphical
plots of any trends of monitored parameters over the past four months (the last
month of the previous quarter and the present quarter) for representative
monitoring stations annotated against the following:
·
the major activities being carried out on site
during the period;
·
weather conditions during the period; and
·
any other factors which might affect the
monitoring results;
(vii) advice on the solid and liquid waste management status;
(viii) a summary of non-compliance (exceedances) of the environmental
quality performance limits (Action and Limit levels);
(ix) a
brief review of the reasons for and the implications of any non-compliance,
including a review of pollution sources
and working procedures;
(x) a
summary description of actions taken in the event of non-compliance and any
follow-up procedures related to any earlier non-compliance;
(xi) a
summarised record of all complaints received (written or verbal) for each
media, liaison and consultation undertaken, actions and follow-up procedures
taken;
(xii) comments (for examples, a review of the effectiveness and
efficiency of the mitigation measures and the performance of the environmental
management system, that is, of the overall EM&A programme); recommendations
(for example, any improvement in the EM&A programme) and conclusions for
the quarter; and
(xiii) proponents' contacts and any hotline telephone number for the
public to make enquiries.
(i) executive
summary (1 - 2 pages);
(ii) drawings
showing the Project area, any environmental sensitive receivers and the
locations of the monitoring and control stations;
(iii) basic Project information including a synopsis of the project
organisation, contacts of key management, and the work undertaken during the
course of the Project or past twelve months;
(iv) a
brief summary of EM&A requirements including:
·
environmental mitigation measures, as
recommended in the EIA Report for the Project;
·
environmental impact hypotheses tested;
·
environmental quality performance limits (Action
and Limit levels);
·
all monitoring parameters; and
·
Event-Action Plans.
(v) a
summary of the implementation status of environmental protection and pollution
control / mitigation measures, as recommended in the EIA Report for the
Project, summarised in the updated implementation schedule ;
(vi) graphical
plots and the statistical analysis of the trends of monitored parameters over
the course of the Project, including the post-project monitoring for all
monitoring stations annotated against the following:
·
the major activities being carried out on site
during the period;
·
weather conditions during the period; and
·
any other factors which might affect the
monitoring results;
(vii) a summary of non-compliance (exceedances) of the environmental
quality performance limits (Action and Limit levels);
(viii) a review of the reasons for and the implications of
non-compliance including review of pollution sources and working procedures as
appropriate;
(ix) a
description of the actions taken in the event of non-compliance;
(x) a
summary record of all complaints received (written or verbal) for each media,
liaison and consultation undertaken, actions and follow-up procedures taken;
(xi) a
summary record of notifications of summons and successful prosecutions for
breaches of the current environmental protection / pollution control
legislation, locations and nature of the breaches, investigation, follow-up
actions taken and results;
(xii) a review of the validity of EIA predictions and identification of
shortcomings in EIA recommendations;
(xiii) comments (for examples, a review of the effectiveness and
efficiency of the mitigation measures and a review of the performance of the
environmental management system, that is, of the overall EM&A programme);
and
(xiv) recommendations and conclusions (for example, a review of success
of the overall EM&A programme to cost-effectively identify deterioration
and to initiate prompt effective mitigatory action when necessary).