Reports can be provided in an electronic
medium upon agreeing the format with CAPCO and the EPD. All the monitoring data will also be
submitted on diskettes or CD Rom.
9.2
Monthly EM&A
Reports (Construction Phase)
The results and findings of
all EM&A work (mainly noise, ecology and site audits) required in the
Manual will be recorded in the monthly EM&A Reports and be prepared by the
ET and verified by the ET Leader. The
reports will be submitted to the Contractor(s), CAPCO, EPD
and copied to AFCD within two weeks of the end of each calendar month, with the
first report due in the month after construction works commence. The ET will liase with the relevant parties to confirm the exact number
and format of monthly reports in both hard copy and electronic format. The report will include, but not be limited
to, the following elements:
9.2.1
First Monthly EM&A Report
The first monthly EM&A
report will include at least but not be limited to the following
:
(a) Executive Summary (1-2 pages);
·
Complaint Log;
·
Notifications of any summons and successful prosecutions;
·
Reporting Changes;
·
Future key issues.
(b) Basic Project Information
·
Project organisation including key personnel contact names and
telephone numbers;
·
Construction Programme with fine tuning of construction activities
showing the inter-relationship with environmental protection/ mitigation
measures for the month; and
·
Works undertaken during the month.
(c) Environmental Status
·
Works undertaken during the month with illustrations (such as
location of works); and
·
Drawing showing the Project area, any environmental sensitive
receivers.
(d) Summary of EM&A requirements
including:
·
Environmental mitigation measures, as recommended in the EIA Report ;
·
Environmental requirements in contract documents;
(e) Implementation Status
Advice
on the implementation status of environmental protection and pollution
control/mitigation measures, as recommended in the EIA Report, summarised in the updated implementation schedule.
(f) Site Audit Report
(g) Monitoring results (in
both hard and diskette copies) together with the following information:
·
Monitoring methodology;
·
Name of laboratory and equipment used and calibration details;
·
Parameters monitored;
·
Monitoring locations (and depth); and
·
Monitoring date, time, frequency, and duration.
(h) Report on Complaints, Notifications of
Summons and Successful Prosecutions
·
Record of all complaints received (written or verbal) for each
media, including locations and nature of complaints investigation, liaison and
consultation undertaken, actions and follow-up procedures taken, results and
summary;
·
Record of notifications of summons and successful prosecutions for
breaches of the current environmental protection/pollution control
legislation’s, including locations and nature of the breaches, investigation,
follow-up actions taken, results and summary;
·
Review of the reasons for and the implications of non-compliance,
complaints, summons and prosecutions including review of pollution sources and
working procedures; and
·
Description of the actions taken in the event of non-compliance
and deficiency reporting and any follow-up procedures related to earlier
non-compliance.
(i) Others
·
An account of the future key issues as reviewed from the works
programme and work method statements; and
·
Submission of implementation status proforma,
proactive environmental protection proforma,
regulatory compliance proforma, site inspection proforma, data recovery schedule and complaint log
summarising the EM&A of the period.
9.2.2
Subsequent Monthly EM&A Reports
The subsequent monthly EM&A reports shall include the
following:
(a) Executive Summary (1-2 pages)
·
Complaint Log
·
Notifications of any summons and successful prosecutions;
·
Reporting Changes
·
Future key issues
(b) Environmental Status
·
Construction Programme with fine tuning of construction activities
showing the inter-relationship with environmental protection/ mitigation
measures for the month;
·
Works undertaken during the month with illustrations including key
personnel contact names and telephone numbers; and
·
Drawing showing the project area, any environmental sensitive
receivers.
(c) Implementation Status
Advice on the implementation
status of environmental protection and pollution control/mitigation measures,
as recommended in the project EIA study report, summarised in the updated
implementation schedule.
(d) Report on
Complaints, Notifications of Summons and Successful Prosecutions
·
Record of all complaints received (written or verbal) for each
media, including locations and nature of complaints investigation, liaison and
consultation undertaken, actions and follow-up procedures taken, results and
summary;
·
Record of notifications of summons and successful prosecutions for
breaches of the current environmental protection/pollution control
legislation’s, including locations and nature of the breaches, investigation,
follow-up actions taken, results and summary;
·
Review of the reasons for and the implications of non-compliance,
complaints, summons and prosecutions including review of pollution sources and
working procedures; and
·
Description of the actions taken in the event of non-compliance
and deficiency reporting and any follow-up procedures related to earlier
non-compliance.
(e) Others
·
An account of the future key issues as reviewed from the works
programme and work method statements.
(e) Appendix
·
Outstanding issues and deficiencies.
9.3
Operation Phase
Monitoring
9.3.1
Monthly Report on Noise Monitoring
The ET will prepare and submit a Monthly Report on Noise Monitoring
which will be verified by the ET Leader, for a period of 12 months, during the
operation of the wind turbine. Copies of
the Monthly Report on Noise Monitoring will be submitted to CAPCO and EPD. The exact number of copies required by EPD
will be established through liaison.
9.3.2
Monthly Report on Bird Monitoring
CAPCO will prepare and submit a Monthly Report on Bird Monitoring, for a
period of 12 months, during the operation of the wind turbine. Copies of the Monthly Report on Bird Monitoring
will be submitted to CAPCO, AFCD and EPD.
The exact number of copies required by AFCD and EPD will be established
through liaison.
The EM&A programme will be terminated upon completion of
those construction and operation activities that have the potential to result
in a significant environmental impact and conclusion of the post-project
monitoring.
The final EM&A summary report will include, inter alia, the following:
(a)
an executive summary;
(b) basic project information including
a synopsis of the project organisation, programme, contracts of key management,
and a synopsis of work undertaken during the entire construction period;
(c)
a brief summary of EM&A requirements including: environmental
mitigation measures, as recommended in the EIA
Report;
(d)
advice on the implementation status of environmental protection
and pollution control/mitigation measures, as recommended in the EIA Report, summarised in the updated
implementation schedule;
(e)
drawings showing the project area, any environmental sensitive
receivers;
(f)
provide clear-cut decisions on the environmental acceptability of
the Project with reference to the specific impact hypothesis;
(g)
a summary description of the actions taken in the event of
non-compliance and any follow-up procedures related to earlier non-compliance;
(h)
a summary record of all complaints received (written or verbal)
for each media, liaison and consultation undertaken, actions and follow-up
procedures taken;
(i)
a summary record of notification of summons and successful
prosecutions for breaches of the current environmental protection/ pollution
control legislation’s, locations and nature of the breaches, investigation,
follow-up actions taken and results;
(j)
review the practicality and effectiveness of the EIA process and
EM&A programme (eg effectiveness and efficiency
of the mitigation measures) recommend any improvement in the EM&A
programme; and
(k)
a conclusion to state the return of
ambient and/or the predicted scenario as per EIA findings.
Documentation such as the
monitoring field records, site inspection forms, etc. are
not required to be included in the monthly EM&A reports for
submission. However, such documents
should be well kept by the ET Leader and should be available for EPD inspection
upon request. All relevant information
will be clearly and systematically recorded in the documents. The monitoring data will also be recorded in
magnetic media form, and the software copy can be available upon request. All the documents and data will be kept for
at least one year after completion of the construction contract.
9.6
Interim
Notification of Environmental Quality Limit Exceedances
Interim notifications of bird collision event during the operation of
the wind turbine will be issued to CAPCO, EPD and AFCD if significant bird
fatality due to collision onto the wind turbine is recorded within the 12-month
monitoring period. The notification will
be followed up with advice to CAPCO, EPD and AFCD on the results of the investigation,
proposed actions and success of the actions taken, with any necessary follow-up
proposals. The Monthly Reports will
contain all available details concerning measures exceedances
and complaints, their causes and those steps taken to control impacts and
prevent their recurrence.