15.1
The
reporting requirements of EM&A are based upon a paper-documented
approach. However, the same information
can be provided in an electronic medium upon agreeing the format with the IEC,
the ER and EPD (for construction phase), and with the Environmental Consultant,
DSD and EPD (for operation phase). This
would enable a transition from a paper / historic and reactive approach to an
electronic / real time proactive approach.
15.2
For
construction phase EM&A, types of reports that the ET Leader shall prepare
and submit include baseline monitoring report, monthly EM&A report,
quarterly EM&A summary report and final EM&A review report. In accordance with Annex 21 of the EIAO-TM, a
copy of the monthly, quarterly summary and final review EM&A reports shall
be submitted to the Director of Environmental Protection. The exact details of
the frequency, distribution and time frame for submission shall be agreed with
the IEC, the ER and EPD prior to commencement of works.
15.3
The
ET Leader shall prepare and submit a Baseline Environmental Monitoring Report
within 10 working days of completion of the baseline monitoring. Copies of the Baseline Environmental
Monitoring Report shall be submitted to the Contractor, the IEC, the ER, DSD
and EPD. The ET Leader shall liaise with
the relevant parties on the exact number of copies they require. The report format and baseline monitoring
data format shall be agreed with the IEC, the ER and EPD prior to submission.
15.4
The
baseline monitoring report shall include at least the following:
(i) up
to half a page executive summary
(ii) brief
project background information
(iii) drawings
showing locations of the baseline monitoring stations
(iv) monitoring
results (in both hard and diskette copies) together with the following
information:
· monitoring methodology
· name of laboratory and types of equipment used and calibration details
· parameters monitored
· monitoring locations (and depth)
· monitoring date, time, frequency and duration
· quality assurance (QA) / quality control (QC) results and detection limits
(v) details
of influencing factors, including:
· major activities, if any, being carried out on the site during the period/monitoring
· weather conditions during the period/monitoring
· other factors which might affect results
(vi) determination
of the Action and Limit Levels for each monitoring parameter and statistical
analysis of the baseline data, the analysis shall conclude if there is any
significant difference between control and impact stations for the parameters
monitored
(vii) revisions
for inclusion in the EM&A Manual
(viii) comments, recommendations
and conclusions.
15.5
The
results and findings of all EM&A work carried out during the month shall be
recorded in the monthly EM&A reports prepared by the ET Leader. The EM&A report shall be prepared and
submitted within 10 working days from the end of each reporting month. Each monthly EM&A report shall be
submitted to the following parties: the Contractor, the IEC, the ER, DSD and
the EPD. Before submission of the first
EM&A report, the ET Leader shall liaise with the parties on the required
number of copies and format of the monthly reports in both hard copy and
electronic medium.
15.6
The
ET leader shall review the number and location of monitoring stations and
parameters every six months, or on as needed basis, in order to cater for any
changes in the surrounding environment and the nature of works in progress.
15.7
The
first monthly EM&A report shall include at least but not be limited to the
following:
(i) executive summary (1-2 pages):
· breaches of Action and Limit levels
· complaint log
· notifications of any summons and status of prosecutions
· changes made that affect the EM&A
· future key issues
(ii) basic
project information:
· project organisation including key personnel contact names and telephone numbers
· scope of works of the Project
· construction programme
· works undertaken during the month with illustrations (such as location of works etc)
· drawings showing the project area, any environmental sensitive receivers and the locations of the monitoring and control stations (with co-ordinates of the monitoring locations)
(iii) a
brief summary of EM&A requirements including:
· all monitoring parameters
· environmental quality performance limits (Action and Limit levels)
· Event-Action Plans
· environmental mitigation measures, as recommended in the project EIA study final report
· environmental requirements in contract documents
(iv) environmental status:
· advice on status of compliance with environmental permit including the status of submissions under the environmental permit
(v) implementation
status:
· implementation status of environmental protection and pollution control / mitigation measures, as recommended in the EIA Report
(vi) monitoring
results (in both hard and diskette copies) together with the following
information:
· monitoring methodology
· name of laboratory and types of equipment used and calibration details
· parameters monitored
· monitoring locations
· monitoring date, time, frequency, and duration
· weather conditions during the period/monitoring
· graphical plots of the monitored parameters in the month annotated against:
· the major activities being carried out on site during the period
· weather conditions that may affect the monitoring results
· any other factors which might affect the monitoring results
· QA/QC results and detection limits
· EIA predictions
(vii) Analysis
of monitoring results, non-compliance, complaints, and notifications of summons
and status of prosecutions:
· analysis and interpretation of monitoring results in the month
· any non-compliance (exceedances) of the environmental quality performance limits (Action and Limit levels)
· changes made that affect the EM&A during the month
· complaints received (written or verbal) for each media, including locations and nature of complaints, investigation, liaison and consultation undertaken, actions and follow-up procedures taken, results and summary
· notification of summons and status of prosecutions for breaches of current environmental protection / pollution control legislation, including locations and nature of the breaches, investigation, follow-up actions taken, results and summary
· reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures
· actions taken in the event of non-compliance and deficiency, and follow-up actions related to earlier non-compliance
(viii) others
· an account of the future key issues as reviewed from the works programme and work method statements
· comment on the solid and liquid waste management status during the month including waste generation and disposal records
· outstanding issues and deficiencies
·
comments on effectiveness of
the environmental management systems, practices, procedures and mitigation
measures), recommendations (for example, any improvement in the EM&A
programme) and conclusions
(ix) appendix
· monitoring schedule for the present and next reporting period
· cumulative statistics on complaints, notifications of summons and successful prosecutions
· outstanding issues and deficiencies
15.8
Subsequent
monthly EM&A reports shall include the following:
(i) executive summary (1-2 pages):
· breaches of Action and Limit levels
· complaint log
· notifications of any summons and status of prosecutions
· changes made that affect the EM&A
· future key issues
(ii) environmental
status:
· advice on status of compliance with environmental permit including the status of submissions under the environmental permit
(iii) implementation
status:
· implementation status of environmental protection and pollution control / mitigation measures, as recommended in the EIA Report
(iv) monitoring
results (in both hard and diskette copies) together with the following
information:
· monitoring methodology
· name of laboratory and types of equipment used and calibration details
· parameters monitored
· monitoring locations
· monitoring date, time, frequency, and duration
· weather conditions during the period/monitoring
· graphical plots of the monitored parameters in the month annotated against:
· the major activities being carried out on site during the period
· weather conditions that may affect the monitoring results
· any other factors which might affect the monitoring results
· QA/QC results and detection limits
· EIA predictions
(v) Analysis
of monitoring results, non-compliance, complaints, and notifications of summons
and status of prosecutions:
· analysis and interpretation of monitoring results in the month
· any non-compliance (exceedances) of the environmental quality performance limits (Action and Limit levels)
· changes made that affect the EM&A during the month
· complaints received (written or verbal) for each media, including locations and nature of complaints, investigation, liaison and consultation undertaken, actions and follow-up procedures taken, results and summary
· notification of summons and status of prosecutions for breaches of current environmental protection / pollution control legislation, including locations and nature of the breaches, investigation, follow-up actions taken, results and summary
· reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures
· actions taken in the event of non-compliance and deficiency, and follow-up actions related to earlier non-compliance
(vi) others
· an account of the future key issues as reviewed from the works programme and work method statements
· comment on the solid and liquid waste management status during the month including waste generation and disposal records
· outstanding issues and deficiencies
·
comments on effectiveness of
the environmental management systems, practices, procedures and mitigation
measures), recommendations (for example, any improvement in the EM&A
programme) and conclusions
(vii) appendix
· monitoring schedule for the present and next reporting period
· cumulative statistics on complaints, notifications of summons and successful prosecutions
· outstanding issues and deficiencies
15.9
Some
information concerning the EM&A works, such as the EM&A requirements
would remain unchanged throughout the EM&A programme. In the subsequent Monthly EM&A Reports,
the First Monthly EM&A Report can be referred instead of repeating the
description of the unchanged information.
15.10
A
quarterly EM&A report shall be produced and shall contain at least the
following information. In addition, the first quarterly summary report should
also confirm if the monitoring work is proving effective and that it is
generating data with the necessary statistical power to categorically identify
or confirm the absence of impact attributable to the works.
(i) up
to half a page executive summary
(ii) basic
project information including a synopsis of the project organisation and
programme, and a synopsis of works undertaken during the quarter
(iii) a
brief summary of EM&A requirements including:
· monitoring parameters
· environmental quality performance limits (Action and Limit levels)
· environmental mitigation measures, as recommended in the project EIA Final Report
(iv) drawings
showing the project area, environmental sensitive receivers and the locations
of the monitoring and control stations
(v)
implementation status of environmental protection and pollution control
/ mitigation measures, as recommended in the EIA Report
(vi) graphical plots of the monitored parameters
over the past four months (the last month of the previous quarter and the
present quarter) for representative monitoring stations annotated against:
· the major activities being carried out on site during the period
· weather conditions during the period
· any other factors which might affect the monitoring results
(vii) advice
on the solid and liquid waste management status during the quarter including
waste generation and disposal records
(viii) a
summary of non-compliance (exceedances) of the environmental quality
performance limits (Action and Limit levels)
(ix) a
brief review of the reasons for and the implications of any non-compliance,
including a review of pollution sources
and working procedures
(x) a
summary description of actions taken in the event of non-compliance and any follow-up
procedures related to any earlier non-compliance
(xi) a
summary of all complaints received (written or verbal) for each media, liaison
and consultation undertaken, actions and follow-up procedures taken
(xii) comments
on the effectiveness and efficiency of the mitigation measures);
recommendations on any improvement in the EM&A programme and conclusions
for the quarter
(xiii) proponents'
contacts and any hotline telephone number for the public to make enquiries.
15.11
The
EM&A program shall be terminated upon completion of those construction
activities that have the potential to cause significant environmental impacts.
15.12
The
proposed termination by the Contractor should only be implemented after the
proposal has been endorsed by the IEC, the ER and the Project proponent
followed by final approval from the Director of Environmental Protection.
15.13
The
final EM&A report should include, inter alia, the following information:
(i) an executive summary
(ii)
basic project information including a synopsis of the project
organisation and programme, contacts of key management, and a synopsis of work
undertaken during the entire construction period
(iii)
a brief summary of EM&A requirements including:
· monitoring parameters
· environmental quality performance limits (Action and Limit levels)
· environmental mitigation measures, as recommended in the project EIA study final report
(iv)
drawings showing the project area, any environmental sensitive receivers
and the locations of the monitoring and control stations
(v)
advice on the implementation status of environmental and pollution
control/mitigation measures, as recommended in the project EIA study final
report, summarised in the updated implementation status proformas
(vi)
graphical plots of the monitored parameters over the construction period
for representative monitoring stations, including the post-project monitoring
annotated against:
· the major activities being carried out on site during the period
· weather conditions during the period
· any other factors which might affect the monitoring results
· the baseline condition
(vii)
compare the EM&A data with the EIA
(viii)
Effectiveness of the solid and liquid waste management
(ix)
a summary of non-compliance (exceedances) of the environmental quality
performance limits (Action and Limit levels)
(x)
a brief account of the reasons the non-compliance including a review of
pollution sources and working procedures
(xi)
a summary of the actions taken against the non-compliance
(xii)
a summary of all complaints received (written or verbal) for each media,
liaison and consultation undertaken, actions and follow-up procedures taken
(xiii)
a review of the monitoring methodology adopted and with the benefit of
hindsight, comment its effectiveness (including cost effectiveness)
(xiv)
a summary of notifications of summons and successful prosecutions for
breaches of the current environmental protection/pollution control
legislations, locations and nature of the breaches, investigation, follow-up
actions taken and results
(xv)
a review of the practicality and effectiveness of the EM&A programme
(e.g. effectiveness and efficiency of the mitigation measures), and
recommendation on any improvement in the EM&A programme
(xvi)
a conclusion to state the return of ambient and/or the predicted
scenario as per EIA findings
15.14
For
the operation phase EM&A, the Environmental Consultant Team shall prepare
and submit Odour Monitoring Report for odour patrol, Water Quality Monitoring Report for each emergency discharge
event, Human Health and Ecological Risk Evaluation Report on the human health
and ecological risk evaluation results, Sediment Quality Monitoring and Benthic
Survey Report on the results of sediment quality monitoring and benthic survey,
and Landscape and Visual Monitoring Report after each monitoring event. Details of the reports distribution and time
frame for submission shall be agreed with DSD and EPD prior to commencement of
works.
15.15
Odour Monitoring Report shall be prepared for each
monitoring event. The report shall be
submitted to DSD and EPD within 10 days after the odour monitoring. The findings of the odour monitoring results
including data presentation, discussion, conclusion and recommendation shall be
provided in the Odour Monitoring Report.
The detailed reporting requirements shall be agreed with DSD and EPD.
15.16
Water Quality Monitoring Report shall be prepared for the
temporary sewage bypass event planned during the construction phase as well as
each emergency discharge event during the operational phase. The report shall be submitted to EPD and LCSD
within 10 days after the laboratory testing result for the last sample
collected during the monitoring period is available. The findings of the water quality monitoring
results including data presentation, statistical analysis, discussion,
conclusion and recommendation shall be provided in the Water Quality Monitoring
Report. The detailed reporting
requirements shall be agreed with DSD and EPD.
15.17
The Human Health and Ecological Risk Evaluation Report shall
be prepared and submitted by the Environmental Consultant to EPD and other
relevant departments within 30 days from availability of the test results for the
operation phase monitoring. The findings
of the human health and ecological risk evaluation results including data
presentation, statistical analysis, discussion, conclusion and recommendation
shall be provided in the Human Health and Ecological Risk Evaluation
Report. The detailed reporting
requirements shall be agreed with DSD and EPD.
15.18
The Sediment Quality Monitoring and Benthic Survey Report
shall be prepared by the Environmental Consultant and submitted to EPD and
other relevant departments within 30 days from availability of the test results
for the operation phase monitoring. The
findings of the sediment quality monitoring and benthic survey results including
data presentation, statistical analysis, discussion, conclusion and
recommendation shall be provided in the Sediment Quality Monitoring and Benthic
Survey Report. The detailed reporting
requirements shall be agreed with DSD and EPD.
15.19
Landscape and Visual Monitoring audit should be undertaken during the
construction and operation phases of the Project to ensure and check that the
implementation and maintenance of landscape and visual mitigation measures are
carried out. Site inspections should be undertaken at least once every month
through the construction period.
15.20
A Registered Landscape Architect (RLA) (as a member of the ET) shall be employed to review
contractor’s submission and proposals and to monitor and audit the contractor’s
landscape works in particular to ensure the existing trees retained on-site are
being well preserved, tree transplanting and felling operations are being
undertaken in accordance with the requirements, procedures and specifications
as stipulated in the contract and the approvals granted by concerned
authorities, and all the newly planted vegetations are being maintained
properly during the establishment period.
15.21
Prior to the commencement of construction phase of the
Project and the coral translocation exercise, the ET shall prepare and submit a
detailed transplantation plan of coral. The translocation plan shall be
approved by AFCD. A baseline survey report shall be prepared and
submitted to AFCD prior to the commencement of coral translocation exercise.
Post-translocation monitoring report shall be prepared and submitted to AFCD
within 2 weeks after the completion of coral translocation and each subsequent
monitoring survey. The results of the post-translocation monitoring surveys
should be reviewed with reference to the baseline survey results and findings
of the condition of surrounding environment. The detailed reporting
requirements of the post-translocation monitoring report shall be agreed with
AFCD.
15.22
No site-based
documents (such as monitoring field records, laboratory analysis records, site
inspection forms, etc.) are required to be included in the EM&A reporting
documents. However, any such document
shall be well kept by the ET Leader / Monitoring Team and be ready for
inspection upon request. All relevant
information shall be clearly and systematically recorded in the document. Monitoring data shall also be recorded in
magnetic media form, and the software copy must be available upon request. Data format shall be agreed with the IEC, the
ER and EPD (construction phase), and with Environmental Consultant, DSD and EPD
(operation phase). All documents and
data shall be kept for at least one year following completion of the
construction contract and one year after the completion of operation phase
monitoring for construction phase EM&A and operation phase EM&A
respectively.
15.23
For
construction phase EM&A, with reference to the Event and Action Plan, when
the environmental quality performance limits are exceeded, the ET Leader shall
immediately notify the IEC, the ER and EPD, as appropriate and shall keep them
informed of the results of the investigation, proposed remedial measures,
actions taken, updated situation on site, need for further follow-up proposals,
etc. A sample template for the interim
notifications based on the one presented in EM&A
Guidelines for Development Projects in Hong Kong, is shown in Appendix C. The ET Leader may modify the interim
notification form for this EM&A programme, the format of which should be
approved by the ER and agreed by the IEC.