12.1
Reports can be provided in an electronic medium upon
agreeing the format with the ER and EPD.
This would enable a transition from a paper / historic and reactive
approach to an electronic / real time proactive approach. All the monitoring data (baseline and
impact) shall also be submitted in an electronic medium. Sample data sheets for noise and air
quality monitoring are shown in Appendix
B.
12.2
Types of reports that the ET Leader shall prepare and submit
include baseline monitoring report, monthly EM&A report and final EM&A
review report. In accordance with Annex
21 of the EIAO-TM, a copy of the monthly and final review EM&A reports
shall be made available to the Director of Environmental Protection.
12.3
The ET Leader shall prepare and submit a Baseline
Environmental Monitoring Report within 10 working days of completion of the
baseline monitoring. Copies of the
Baseline Environmental Monitoring Report shall be submitted to the Contractor,
the IEC, the ER and the EPD. The ET
Leader shall liaise with the relevant parties on the exact number of copies
they require. The report format and
baseline monitoring data format shall be agreed with the EPD prior to
submission.
12.4
The baseline monitoring report
shall include at least the following:
(i) up
to half a page executive summary;
(ii) brief
project background information;
(iii) drawings showing locations of the
baseline monitoring stations;
(iv) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology
Ÿ
name of laboratory and types of equipment used and
calibration details
Ÿ
parameters monitored
Ÿ
monitoring locations (and depth)
Ÿ
monitoring date, time, frequency and duration
Ÿ
QA/QC results and detection limits
(v) details
on influencing factors, including:
Ÿ
major activities, if any, being carried
out on the Site during the period
Ÿ
weather conditions during the period
Ÿ
other factors which might affect the results
(vi) determination
of the Action and Limit Levels (
(vii) revisions for inclusion in the
EM&A Manual
(viii) comments and conclusions.
12.5
The results and findings of all EM&A works required in
this Manual shall be recorded in the monthly EM&A reports prepared by the
ET Leader and endorsed by IEC. The
EM&A report shall be prepared and submitted within 10 working days of the
end of each reporting month, with the first report due in the month after
construction commences. Copies of
each monthly EM&A report shall be submitted to each of the four parties:
the Contractor, ER, IEC and EPD.
Before submission of the first EM&A report, the ET Leader shall liaise
with the parties on the exact number of copies and format of the monthly
reports in both hard copy and electronic medium requirement.
12.6
The ET Leader shall review the number and location of
monitoring stations and parameters every six months, or on as needed basis, in
order to cater for any changes in the surrounding environment and the nature of
works in progress.
12.7
The first monthly EM&A Report shall include at least but
not limited to the following:
(i) executive
summary (1-2 pages):
Ÿ
breaches of Action and Limit levels;
Ÿ
complaint log;
Ÿ
notifications of any summons and successful prosecutions;
Ÿ
reporting changes; and
Ÿ
future key issues.
(ii) basic
project Information:
Ÿ
project organization including key personnel contact names
and telephone numbers;
Ÿ
construction programme;
Ÿ
management structure; and
Ÿ
works undertaken during the month.
(iii) environmental status:
Ÿ
advice on the status of statutory environmental compliance,
the status of compliance with environmental permit (EP) conditions under the
EIA Ordinance, submission status under the EP and implementation status of
mitigation measures;
Ÿ
works undertaken during the month with illustrations (such
as location of works, etc); and
Ÿ
drawing showing the Project area, any environmental
sensitive receivers and the locations of the monitoring and control stations.
(iv) Summary
of EM&A requirements:
Ÿ
all monitoring parameters;
Ÿ
environmental quality performance limits (Action and Limit
levels);
Ÿ
Event-Action Plans;
Ÿ
environmental mitigation measures, as recommended in the EIA
report; and
Ÿ
environmental requirements in contract documents.
(v) Implementation
status:
Ÿ
advice on the implementation status of environmental
protection and pollution control/mitigation measures as recommended in the EIA
report.
(vi) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology;
Ÿ
name of laboratory and types of equipment used and
calibration details;
Ÿ
parameters monitored;
Ÿ
monitoring locations (and depth);
Ÿ
monitoring date, time, frequency and duration;
Ÿ
graphical plots of the monitoring parameters in the month
annotated against the following;
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period;
(c) any
other factors which might affect the monitoring results; and
(d) QA/QC
results and detection limits.
(vii) report on non-compliance, complaints,
notifications of summons and status of prosecutions:
Ÿ
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
Ÿ
record of all complaints received (written or verbal) for
each media, including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
Ÿ
record of all notification of summons and successful
prosecutions for breaches of current environmental protection / pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
Ÿ
review of the reasons for and the implications of
non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
Ÿ
description of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
earlier non-compliance.
(viii) Others:
Ÿ
an account of the future key issues
as reviewed from the works programme and work method statements;
Ÿ
advice on the solid and liquid waste management status;
Ÿ
compare and contrast the EM&A data in the month with the
EIA predictions and annotate with explanation for any discrepancies; and
Ÿ
comments (for examples. effectiveness and efficiency of the
mitigation measures), recommendations (for example, any improvement in the
EM&A programme) and conclusions.
12.8
Subsequent monthly EM&A reports shall include the
following:
(i) executive
summary (1-2 pages):
Ÿ
breaches of Action and Limit levels;
Ÿ
complaint log;
Ÿ
notifications of any summons and successful prosecutions;
Ÿ
reporting changes; and
Ÿ
future key issues.
(ii) basic
project Information:
Ÿ
project organization including key personnel contact names and
telephone numbers;
Ÿ
construction programme;
Ÿ
management structure; and
Ÿ
works undertaken during the month.
(iii) environmental status:
Ÿ
advice on the status of statutory environmental compliance,
the status of compliance with environmental permit (EP) conditions under the
EIA Ordinance, submission status under the EP and implementation status of
mitigation measures;
Ÿ
works undertaken during the month with illustrations (such
as location of works, etc); and
Ÿ
drawing showing the Project area, any environmental sensitive
receivers and the locations of the monitoring and control stations.
(vi) Implementation
status:
Ÿ
advice on the implementation status of environmental
protection and pollution control/mitigation measures as recommended in the EIA
report.
(v) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology;
Ÿ
name of laboratory and types of equipment used and
calibration details;
Ÿ
parameters monitored;
Ÿ
monitoring locations (and depth);
Ÿ
monitoring date, time, frequency and duration;
Ÿ
graphical plots of the monitoring parameters in the month
annotated against the following;
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period;
(c) any
other factors which might affect the monitoring results; and
(d) QA/QC
results and detection limits.
(vi) report
on non-compliance, complaints, notifications of summons and status of
prosecutions:
Ÿ
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
Ÿ
record of all complaints received (written or verbal) for
each media, including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
Ÿ
record of all notification of summons and successful
prosecutions for breaches of current environmental protection / pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
Ÿ
review of the reasons for and the implications of
non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
Ÿ
description of the actions taken in the event of non-compliance
and deficiency reporting and any follow-up procedures related to earlier
non-compliance.
(vii) others:
Ÿ
an account of the future key issues
as reviewed from the works programme and work method statements;
Ÿ
advice on the solid and liquid waste management status;
Ÿ
compare and contrast the EM&A data in the month with the
EIA predictions and annotate with explanation for any discrepancies; and
Ÿ
comments (for examples. effectiveness and efficiency of the
mitigation measures), recommendations (for example, any improvement in the
EM&A programme) and conclusions.
(viii) appendix:
Ÿ
Action and Limit levels;
Ÿ
graphical plots of trends
of monitored parameters at key stations over the past four reporting periods
for representative monitoring stations annotated against the following:
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period; and
(c) any
other factors that might affect the monitoring results.
Ÿ
monitoring schedule for the present and next reporting
period;
Ÿ
cumulative statistics on complaints, notifications of
summons and successful prosecutions;
Ÿ
outstanding issues and deficiencies.
12.9
The EM&A program shall be terminated upon completion of
those construction activities that have the potential to result in a
significant environmental impact.
12.10
Prior to the proposed termination, it may be advisable to
consult relevant local communities.
The proposed termination should only be implemented after the proposal
has been endorsed by the IEC, the Engineer and the Project Proponent followed
by final approval from the Director of Environmental Protection.
12.11
The ET Leader shall prepare and submit a final EM&A
report within 14 working days after the completion of those construction
activities that have the potential to result in a significant environmental
impact. The final EM&A report
should contain at least the following information:
(i) executive
summary (1 - 2 pages);
(ii) drawings
showing the project area, any environmental sensitive receivers and the
locations of the monitoring and control stations;
(iii) basic project information including a
synopsis of the project organisation, contacts of key management, and a
synopsis of work undertaken during the course of the project or past twelve
months;
(iv) a
brief summary of EM&A requirements including:
Ÿ
environmental mitigation measures,
as recommended in the project EIA Report;
Ÿ
environmental impact hypotheses tested;
Ÿ
environmental quality performance limits (Action and Limit
levels);
Ÿ
all monitoring parameters; and
Ÿ
Event-Action Plans;
(v) a summary of the implementation
status of environmental protection and pollution control / mitigation measures,
as recommended in the project EIA Report, summarised in the updated
implementation schedule;
(vi) graphical
plots and the statistical analysis of the trends of monitored parameters over
the course of the project, including the post-project monitoring for all
monitoring stations annotated against:
Ÿ
the major activities being carried
out on site during the period;
Ÿ
weather conditions during the period; and
Ÿ
any other factors which might affect the monitoring results;
(vii) a summary of non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
(viii) a review of the reasons for and the
implications of non-compliance including review of pollution sources and
working procedures as appropriate;
(ix) a
description of the actions taken in the event of non-compliance;
(x) a
summary record of all complaints received (written or verbal) for each media,
liaison and consultation undertaken, actions and follow-up procedures taken;
(xi) a
summary record of notifications of summons and successful prosecutions for
breaches of the current environmental protection / pollution control
legislation, locations and nature of the breaches, investigation follow-up
actions taken and results;
(xii) a review of the validity of EIA predictions
and identification of shortcomings in EIA recommendations; and
(xiii) comments (for examples, a review of the
effectiveness and efficiency of the mitigation measures and of the performance
of the environmental management system, that is, of the overall EM&A
programme);
(xiv) recommendations and conclusions (for
example, a review of success of the overall EM&A programme to
cost-effectively identify deterioration and to initiate prompt effective
mitigatory action when necessary).
12.12
No site-based documents (such as monitoring field records,
laboratory analysis records, site inspection forms, etc.) are required to be
included in the EM&A reporting documents. However, any such document
shall be well kept by the ET Leader / Monitoring Team and be ready for
inspection upon request. All relevant information shall be clearly and
systematically recorded in the document. Monitoring data shall also be
recorded in magnetic media form, and the software copy must be available upon
request. All documents and data shall be kept for at least one year following
completion of the construction contract construction phase EM&A.
12.13
With reference to the Event and Action Plan, when the
environmental quality performance limits are exceeded, the ET Leader shall immediately
notify the IEC and EPD, as appropriate.
The notification shall be followed up with advice to IEC and EPD on the
results of the investigation, proposed actions and success of the actions
taken, with any necessary follow-up proposals. A sample template for the interim
notifications is presented in Appendix D.