11.1.1.1
The types of reports that the ET should prepare and
submit include the
Baseline Monitoring Report, monthly EM&A Reports and Final EM&A Review Report. In
accordance with Annex 21 of the EIAO-TM, a copy of the monthly and final review
EM&A reports should be made available to the Director of Environmental
Protection. All the monitoring data (baseline
and impact) should be submitted in an electronic medium. The
sample data sheets for noise and
air quality monitoring are shown in Appendices 4.1 and 5.1 of this EM&A Manual respectively.
11.2
Baseline Monitoring Report
11.2.1.1
The ET should prepare and submit a Baseline
Monitoring Report within 10 working days of the completion of the baseline monitoring. Copies of the Baseline Monitoring Report
should be submitted to the Contractor, IEC, ER and EPD. The ET should liaise with the relevant parties
on the exact number of copies required.
11.2.1.2
The Baseline Monitoring Report should include at least the following information:
(i)
An Executive Summary of up to half a page;
(ii)
A brief description of the project background;
(iii)
Drawings showing locations of the baseline monitoring
stations;
(iv)
Monitoring results (in both hard and diskette
copies) together with the following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment used and
calibration details;
·
Monitoring parameters;
·
Monitoring locations;
·
Monitoring date, time, frequency and duration; and
·
QA/QC results and detection limits.
(v)
Details of the influencing factors, including:
·
Major activities, if any, being carried out on-site
during the period;
·
Weather conditions during the period; and
·
Other factors which might affect the monitoring
results.
(vi)
Determination of the Action and Limit Levels for
each monitoring parameter and statistical analysis of the baseline data. The analysis should conclude if there is any
significant difference between the control and impact stations for the
parameters monitored, where appropriate;
(vii)
Revisions for inclusion in the EM&A Manual; and
(viii) Comments
and conclusions.
11.3
Monthly EM&A Reports
11.3.1.1
The results and findings of the EM&A programme required in this EM&A
Manual
should be recorded in the monthly EM&A reports prepared by the ET and
endorsed by IEC. The EM&A reports should be prepared and
submitted within 10 working days of the end of each reporting month, with the First Monthly
EM&A Report due
in the month after the major construction works commences. Copies of each monthly EM&A report should be submitted
to the Contractor, ER, IEC and EPD.
Before the submission of the First Monthly
EM&A Report, the ET should liaise
with the relevant parties on the exact number of copies and format of
the reports in both hard and electronic copies.
11.3.1.2
The ET should review the number and location of the
monitoring
stations and parameters every six months, or on as-needed basis, in order to
cater for any changes in the surrounding environment and the nature of works in
progress.
11.3.2
First Monthly EM&A Report
11.3.2.1
The First Monthly EM&A Report
should include at least but not limited to the following
information:
(i)
Executive summary (1-2 pages):
·
Breaches of the Action and Limit levels;
·
Complaint log;
·
Notification of any summons and successful
prosecutions;
·
Reporting changes; and
·
Future key issues.
(ii)
Basic project information:
·
The project organisation including key personnel
contact names and telephone numbers;
·
The construction programme;
·
The management structure; and
·
Works undertaken during the reporting month.
(iii)
Environmental status:
·
Advice on the status of the statutory environmental
compliance, e.g. EP conditions under the EIA Ordinance, submission status under
the EP and implementation status of mitigation measures, etc;
·
Works undertaken during the reporting month with
illustrations (e.g. location of works, etc); and
·
Drawings showing the project area, environmental
sensitive receivers and locations of the monitoring and control stations.
(iv)
Summary of EM&A requirements:
·
All monitoring parameters;
·
Environmental quality performance limits (Action
and Limit levels);
·
Event and Action Plans;
·
Environmental mitigation measures, as recommended
in the EIA report; and
·
Environmental requirements in contract documents.
(v)
Implementation status:
·
Advice on the implementation status of
environmental protection and pollution control/mitigation measures as
recommended in the EIA report.
(vi)
Monitoring results (in both hard
and diskette copies) together with the following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment used and
calibration details;
·
Monitoring parameters;
·
Monitoring locations;
·
Monitoring date, time, frequency and duration;
·
Graphical plots of the monitoring parameters in the
reporting month annotated against the following information;
(a)
Major activities being carried out
on site during the reporting period;
(b)
Weather conditions during
the reporting period;
(c)
Any other factors which
might affect the monitoring results; and
(d)
QA/QC results and detection
limits.
(vii)
The report on the
non-compliances, complaints, notifications
of summons and status of prosecutions:
·
Records of all non-compliance (exceedances) of the
environmental quality performance limits (Action and Limit levels);
·
Records of all complaints received (written or
verbal), including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
·
Records of all notification of summons and successful
prosecutions for breaches of current environmental protection / pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
The review of the reasons for and implications of
non-compliances, complaints, summons and prosecutions including the review of
pollution sources and working procedures; and
·
Descriptions of the actions taken in the event of
non-compliances and deficiency reporting and any follow-up procedures related to
the earlier non-compliances.
(viii)
Others:
·
An account of the future key issues as reviewed
from the works programme and work method statements;
·
Advice on the solid and liquid waste management
status;
·
Comparisons of the EM&A data in the reporting
month with the EIA predictions and annotate with explanation for any
discrepancies; and
·
Comments (e.g. the effectiveness and efficiency of
mitigation measures), recommendations (e.g. any improvement in the EM&A
programme) and conclusions.
11.3.3
Subsequent Monthly EM&A
Reports
11.3.3.1
The subsequent monthly EM&A
reports during the construction phase should include
the following information:
(i)
Executive summary (1-2 pages):
·
Breaches of the Action and Limit levels;
·
Complaint log;
·
Notifications of any summons and successful
prosecutions;
·
Reporting changes; and
·
Future key issues.
(ii)
Basic project information:
·
The project organisation including key personnel
contact names and telephone numbers;
·
The construction programme;
·
The management structure; and
·
Works undertaken during the reporting month.
(iii)
Environmental status:
·
Advice on the status of statutory environmental
compliance, status of compliance with EP conditions under the EIA Ordinance,
submission status under the EP and implementation status of mitigation
measures;
·
Works undertaken during the reporting month with
illustrations (such as location of works, etc); and
·
Drawing showing the project area, environmental
sensitive receivers and locations of the monitoring and control stations.
(iv)
Implementation status:
·
Advice on the implementation status of
environmental protection and pollution control / mitigation measures as
recommended in the EIA report.
(v)
Monitoring results (in both
hard and diskette copies) together with the following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment used and
calibration details;
·
Parameters monitored;
·
Monitoring locations (and depth);
·
Monitoring date, time, frequency and duration;
·
Graphical plots of the monitoring parameters in the
month annotated against the following information;
(a)
Major activities being carried out
on site during the reporting period;
(b)
Weather conditions during
the reporting period;
(c)
Any other factors which
might affect the monitoring results; and
(d)
QA/QC results and detection
limits.
(vi)
The report on
non-compliances, complaints, notifications of summons and status of
prosecutions:
·
Records of all non-compliance (exceedances) of the
environmental quality performance limits (Action and Limit levels);
·
Records of all complaints received (written or
verbal), including the locations and nature of complaints investigation,
liaison and consultation undertaken, actions and follow-up procedures taken,
results and summary;
·
Records of all notification of summons and
successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
The review of the reasons for and implications of
non-compliances, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
·
Descriptions of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
the earlier non-compliances.
(vii)
Others:
·
An account of the future key issues as reviewed
from the works programme and work method statements;
·
Advice on the solid and liquid waste management
status;
·
Comparisons of the EM&A data in the reporting
month with the EIA predictions and annotate with explanation for any
discrepancies; and
·
Comments (e.g. the effectiveness and efficiency of
the mitigation measures), recommendations (e.g. any improvement in the EM&A
programme) and conclusions.
(viii)
Appendix:
·
Action and Limit levels;
·
Graphical plots of trends of the monitored
parameters at key stations over the past four reporting periods for the
representative monitoring stations annotated against the following information:
(a)
Major activities being carried out
on site during the reporting period;
(b)
Weather conditions during the
reporting period; and
(c)
Any other factors that
might affect the monitoring results.
·
The monitoring schedule for the present and next
reporting period;
·
Cumulative statistics on complaints, notifications
of summons and successful prosecutions; and
·
Outstanding issues and deficiencies.
11.3.4
Annual/Final EM&A Review
Report – Construction Phase
11.3.4.1
The EM&A programme should be terminated upon the
completion
of the construction activities that have the potential to cause
significant
environmental impacts.
11.3.4.2
Prior to the proposed termination, it may be
advisable to consult the relevant local
communities. The proposed termination
should only be implemented after the proposal has been endorsed by the IEC,
Engineer and Project Proponent, followed by the
approval
from the Director of Environmental Protection. The following factors also need
to be considered before the termination of the EM&A Programme:
(a)
Completion of construction activities and
insignificant environmental impacts of the remaining outstanding construction
works;
(b)
Trends analysis to demonstrate the narrow down of
monitoring exceedances due to construction activities and, return of ambient
environmental conditions in comparison with baseline data; and
(c)
No environmental complaint and prosecution involved.
11.3.4.3
The ET should prepare and submit the
Final
EM&A Report within 14 working days after the completion of
the construction activities that have the potential to cause
significant
environmental impacts.
The Final EM&A Report should contain at
least the following information:
(i)
Executive summary (1 - 2 pages);
(ii)
Drawings showing the project area,
environmental sensitive receivers and locations of the monitoring and control
stations;
(iii)
The basic project information
including a synopsis of the project organisation, contacts of key management,
and a synopsis of works undertaken during the course of
the project or past twelve months;
(iv)
A brief summary of EM&A
requirements including:
·
Environmental mitigation measures implemented as
recommended in the EIA report;
·
Environmental impact hypotheses tested;
·
Environmental quality performance limits (Action
and Limit levels);
·
Monitoring parameters; and
·
Event and Action Plans.
(v)
A summary of the implementation status
of environmental protection and pollution control / mitigation measures, as
recommended in the EIA report, summarised in the updated environmental
mitigation implementation
schedule;
(vi)
Graphical plots and statistical
analysis of the trends of the monitored parameters over
the course of the project, including the post-project monitoring for all
monitoring stations annotated against:
·
Major activities being carried out on site during
the reporting period;
·
Weather conditions during the reporting period; and
·
Any other factors which might affect the monitoring
results;
(vii)
A summary of non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
(viii)
A review of the reasons for and
implications of non-compliances including the
review of
pollution sources and working procedures as appropriate;
(ix)
A description of the
action
taken in the event of non-compliances;
(x)
A summary record of all complaints
received (written or verbal), liaison and consultation
undertaken, action and follow-up procedures taken;
(xi)
A summary record of the
notifications
of summons and successful prosecutions for breaches of the current
environmental protection / pollution control legislation, locations and nature
of the breaches, follow-up investigation taken and results;
(xii)
A review of the validity of EIA
predictions and identification of shortcomings in the recommendations
of the EIA study;
(xiii)
Comments (e.g. a review of the
effectiveness and efficiency of the mitigation measures and of the performance
of the environmental management system, i.e., of the overall EM&A
programme); and
(xiv)
Recommendations and conclusions (e.g. a review of the
success
of the overall EM&A programme to cost-effectively identify deterioration and
to initiate prompt effective mitigation action when necessary).
11.4
Data Keeping
11.4.1.1
No site-based documents (e.g. the monitoring field records,
laboratory analysis records, site inspection forms, etc.) are required to be
included in the EM&A reporting documents.
However, any such documents should be properly maintained by
the ET and be ready for inspection upon request. All relevant information should be clearly
and systematically recorded in the document.
The monitoring data should also be recorded in magnetic
media form, and the electronic copy must be available upon
request. All documents and data
should be kept for at least one year following the completion of the
construction
phase EM&A for each construction contract.
11.5
Real-Time Reporting
11.5.1.1
A
dedicated internet web-site will be set up for reporting the EM&A data for
public inspection in real-time.
Real-time reporting in this context refers to the posting of monitoring
data after it has been through the appropriate processing, QA/QC checking by
the ET and validation by the IEC.
11.6
Interim Notifications of Environmental Exceedances
11.6.1.1
With reference to the Event and Action Plans, when the environmental
quality performance limits are exceeded and if they were proven to be valid,
the ET should immediately notify the IEC and EPD, as appropriate. The notification should be followed up with
advice to the IEC and EPD on the results of the investigation,
proposed action and success of the action taken, with any necessary follow-up
proposals. A sample template for the
interim notification is presented in Appendix 11.1 of this EM&A Manual.