8.1.1.1
The types of reports that the ET should prepare and submit
include the Baseline Monitoring Report, Monthly EM&A Reports and Final
EM&A Review Report. In
accordance with Annex 21 of the EIAO-TM, a copy of the monthly and final review
EM&A reports should be made available to the Director of Environmental
Protection. All the monitoring data
(baseline and impact) should be submitted in an electronic medium. The sample data sheet for noise
monitoring is shown in Appendix 2.1 of
this EM&A Manual.
8.2 Baseline Monitoring Report
8.2.1.1
The ET should prepare and submit a Baseline Monitoring
Report within 10 working days of the completion of the baseline
monitoring. Copies of the Baseline
Monitoring Report should be submitted to the Contractor, IEC, Engineer and
EPD. The ET should liaise with the
relevant parties on the exact number of copies required.
8.2.1.2
The Baseline Monitoring Report should include at least the
following information:
·
An Executive Summary of up to half a page;
·
A brief description of the project background;
·
Drawings showing locations of the baseline monitoring
stations;
·
Monitoring results (in both hard and diskette copies)
together with the following information:
-
Monitoring methodology;
-
Name of laboratory and types of
equipment used and calibration details;
-
Monitoring parameters;
-
Monitoring locations;
-
Monitoring date, time, frequency
and duration; and
-
QA/QC results and detection
limits.
·
Details of the influencing factors, including:
-
Major activities, if any, being
carried out on-site during the period;
-
Weather conditions during the
period; and
-
Other factors which might affect
the monitoring results.
·
Determination of the Action and Limit Levels for each
monitoring parameter and statistical analysis of the baseline data. The analysis should conclude if there is
any significant difference between the control and impact stations for the
parameters monitored, where appropriate;
·
Revisions for inclusion in the EM&A Manual; and
·
Comments and conclusions.
8.3.1.1
The results and findings of the EM&A programme required
in this EM&A Manual should be recorded in the monthly EM&A reports
prepared by the ET and endorsed by IEC.
The EM&A reports should be prepared and submitted within 10 working
days of the end of each reporting month, with the First Monthly EM&A Report
due in the month after the major construction works commences. Copies of each monthly EM&A report
should be submitted to the Contractor, Engineer, IEC and EPD. Before the submission of the First Monthly
EM&A Report, the ET should liaise with the relevant parties on the exact
number of copies and format of the reports in both hard and electronic copies.
8.3.1.2
The ET should review the number and location of the monitoring
stations and parameters every six months, or on as-needed basis, in order to
cater for any changes in the surrounding environment and the nature of works in
progress.
8.3.2
First
Monthly EM&A Report
8.3.2.1
The First Monthly EM&A Report should include at least
but not limited to the following information:
·
Executive summary (1-2 pages):
-
Breaches of the Action and Limit
levels;
-
Complaint log;
-
Notification of any summons and
successful prosecutions;
-
Reporting changes; and
-
Future key issues.
·
Basic project information:
-
The project organisation
including key personnel contact names and telephone numbers;
-
The construction programme;
-
The management structure; and
-
Works undertaken during the reporting
month.
·
Environmental status:
-
Advice on the status of the statutory
environmental compliance, e.g. EP conditions under the EIAO, submission status
under the EP and implementation status of mitigation measures, etc;
-
Works undertaken during the reporting
month with illustrations (e.g. location of works, etc); and
-
Drawings showing the project
area, environmental sensitive receivers and locations of the monitoring and
control stations.
·
Summary of EM&A requirements:
-
All monitoring parameters;
-
Environmental quality performance
limits (Action and Limit levels);
-
Event and Action Plans;
-
Environmental mitigation
measures, as recommended in the EIA report; and
-
Environmental requirements in
contract documents.
·
Implementation status:
-
Advice on the implementation
status of environmental protection and pollution control/mitigation measures as
recommended in the EIA report, summarised in the updated implementation
schedule.
·
Monitoring results (in both hard and diskette copies)
together with the following information:
-
Monitoring methodology;
-
Name of laboratory and types of
equipment used and calibration details;
-
Monitoring parameters;
-
Monitoring locations;
-
Monitoring date, time, frequency
and duration;
-
Graphical plots of the monitoring
parameters in the reporting month annotated against the following information;
(a)
Major activities being carried
out on site during the reporting period;
(b)
Weather conditions during the
reporting period;
(c)
Any other factors which might
affect the monitoring results; and
(d)
QA/QC results and detection
limits.
·
The report on the non-compliances, complaints, notifications
of summons and status of prosecutions:
-
Records of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
-
Records of all complaints
received (written or verbal), including locations and nature of complaints
investigation, liaison and consultation undertaken, actions and follow-up
procedures taken, results and summary;
-
Records of all notification of
summons and successful prosecutions for breaches of current environmental
protection / pollution control legislation, including locations and nature of the
breaches, investigation, follow-up actions taken, results and summary;
-
The review of the reasons for and
implications of non-compliances, complaints, summons and prosecutions including
the review of pollution sources and working procedures; and
-
Descriptions of the actions taken
in the event of non-compliances and deficiency reporting and any follow-up
procedures related to the earlier non-compliances.
·
Others:
-
A forecast of the works
programme, impact predictions and monitoring schedule for the next three
months;
-
An account of the future key
issues as reviewed from the works programme and work method statements;
-
Advice on the solid and liquid
waste management status;
-
Comparisons of the EM&A data
in the reporting month with the EIA predictions and annotate with explanation
for any discrepancies; and
-
Comments (e.g. the effectiveness
and efficiency of mitigation measures), recommendations (e.g. any improvement
in the EM&A programme) and conclusions.
8.3.3
Subsequent
Monthly EM&A Reports
8.3.3.1
The subsequent monthly EM&A reports during the construction
phase should include the following information:
·
Executive summary (1-2 pages):
-
Breaches of the Action and Limit
levels;
-
Complaint log;
-
Notifications of any summons and
successful prosecutions;
-
Reporting changes; and
-
Future key issues.
·
Basic project information:
-
The project organisation
including key personnel contact names and telephone numbers;
-
The construction programme;
-
The management structure; and
-
Works undertaken during the reporting
month.
·
Environmental status:
-
Advice on the status of statutory
environmental compliance, status of compliance with EP conditions under the
EIAO, submission status under the EP and implementation status of mitigation
measures;
-
Works undertaken during the reporting
month with illustrations (such as location of works, etc); and
-
Drawing showing the project area,
environmental sensitive receivers and locations of the monitoring and control
stations.
·
Implementation status:
-
Advice on the implementation
status of environmental protection and pollution control / mitigation measures
as recommended in the EIA report, summarised in the updated implementation
schedule.
·
Monitoring results (in both hard and diskette copies)
together with the following information:
-
Monitoring methodology;
-
Name of laboratory and types of
equipment used and calibration details;
-
Parameters monitored;
-
Monitoring locations (and depth);
-
Monitoring date, time, frequency
and duration;
-
Graphical plots of the monitoring
parameters in the month annotated against the following information;
(a)
Major activities being carried
out on site during the reporting period;
(b)
Weather conditions during the
reporting period;
(c)
Any other factors which might
affect the monitoring results; and
(d)
QA/QC results and detection
limits.
·
The report on non-compliances, complaints, notifications of
summons and status of prosecutions:
-
Records of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
-
Records of all complaints
received (written or verbal), including the locations and nature of complaints
investigation, liaison and consultation undertaken, actions and follow-up
procedures taken, results and summary;
-
Records of all notification of
summons and successful prosecutions for breaches of current environmental protection/pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
-
The review of the reasons for and
implications of non-compliances, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
-
Descriptions of the actions taken
in the event of non-compliance and deficiency reporting and any follow-up
procedures related to the earlier non-compliances.
·
Others:
-
A forecast of the works programme,
impact predictions and monitoring schedule for the next three months;
-
An account of the future key
issues as reviewed from the works programme and work method statements;
-
Advice on the solid and liquid
waste management status;
-
Comparisons of the EM&A data
in the reporting month with the EIA predictions and annotate with explanation
for any discrepancies; and
-
Comments (e.g. the effectiveness
and efficiency of the mitigation measures), recommendations (e.g. any
improvement in the EM&A programme) and conclusions.
·
Appendices:
-
Action and Limit levels;
-
Graphical plots of trends of the monitored
parameters at key stations over the past four reporting periods for the representative
monitoring stations annotated against the following information:
(a)
Major activities being carried
out on site during the reporting period;
(b)
Weather conditions during the
reporting period; and
(c)
Any other factors that might
affect the monitoring results.
-
The monitoring schedule for the
present and next reporting period;
-
Cumulative statistics on
complaints, notifications of summons and successful prosecutions; and
-
Outstanding issues and
deficiencies.
8.3.4
Annual/Final
EM&A Review Report – Construction Phase
8.3.4.1
The EM&A programme should be terminated upon the completion
of the construction activities that have the potential to cause significant
environmental impacts.
8.3.4.2
Prior to the proposed termination, it may be advisable to
consult the relevant local communities.
The proposed termination should only be implemented after the proposal
has been endorsed by the IEC, Engineer and Project Proponent, followed by the approval
from the Director of Environmental Protection. The following factors also need
to be considered before the termination of the EM&A Programme:
·
Completion of construction activities and insignificant
environmental impacts of the remaining outstanding construction works;
·
Trends analysis to demonstrate the narrow down of monitoring
exceedances due to construction activities and, return of ambient environmental
conditions in comparison with baseline data; and
·
No environmental complaint and prosecution involved.
8.3.4.3
The ET should prepare and submit the Final EM&A Report
within 14 working days after the completion of the construction activities that
have the potential to cause significant environmental impacts. The Final EM&A Report should contain
at least the following information:
·
Executive summary (1 - 2 pages);
·
Drawings showing the project area, environmental sensitive
receivers and locations of the monitoring and control stations;
·
The basic project information including a synopsis of the
project organisation, contacts of key management, and a synopsis of works
undertaken during the course of the project or past twelve months;
·
A brief summary of EM&A requirements including:
-
Environmental mitigation measures
implemented as recommended in the EIA report;
-
Environmental impact hypotheses
tested;
-
Environmental quality performance
limits (Action and Limit levels);
-
Monitoring parameters; and
-
Event and Action Plans.
·
A summary of the implementation status of environmental
protection and pollution control / mitigation measures, as recommended in the
EIA report, summarised in the updated environmental mitigation implementation
schedule;
·
Graphical plots and statistical analysis of the trends of the
monitored parameters over the course of the project, including the post-project
monitoring for all monitoring stations annotated against:
-
Major activities being carried
out on site during the reporting period;
-
Weather conditions during the reporting
period; and
-
Any other factors which might
affect the monitoring results;
·
A summary of non-compliance (exceedances) of the
environmental quality performance limits (Action and Limit levels);
·
A review of the reasons for and implications of
non-compliances including the review of pollution sources and working
procedures as appropriate;
·
A description of the action taken in the event of
non-compliances;
·
A summary record of all complaints received (written or
verbal), liaison and consultation undertaken, action and follow-up procedures
taken;
·
A summary record of the notifications of summons and
successful prosecutions for breaches of the current environmental protection /
pollution control legislation, locations and nature of the breaches, follow-up
investigation taken and results;
·
A review of the validity of EIA predictions and
identification of shortcomings in the recommendations of the EIA study;
·
Comments (e.g. a review of the effectiveness and efficiency
of the mitigation measures and of the performance of the environmental
management system, i.e., of the overall EM&A programme); and
·
Recommendations and conclusions (e.g. a review of the success
of the overall EM&A programme to cost-effectively identify deterioration
and to initiate prompt effective mitigation action when necessary).
8.4.1.1
No site-based documents (e.g. the monitoring field records,
laboratory analysis records, site inspection forms, etc.) are required to be
included in the EM&A reporting documents. However, any such documents should be
properly maintained by the ET and be ready for inspection upon request. All relevant information should be
clearly and systematically recorded in the document. The monitoring data should also be
recorded in magnetic media form, and the electronic copy must be available upon
request. All documents and data
should be kept for at least one year following the completion of the construction
phase EM&A for each construction contract.
8.5 Interim Notifications of Environmental Exceedances
8.5.1.1
With reference to the Event and Action Plans, when the
environmental quality performance limits are exceeded and if they were proven
to be valid, the ET should immediately notify the IEC and EPD, as
appropriate. The notification
should be followed up with advice to the IEC and EPD on the results of the
investigation, proposed action and success of the action taken, with any
necessary follow-up proposals. A
sample template for the interim notification is presented in Appendix 8.1 of this EM&A
Manual.