10.1.1.1 The types of reports that the ET should prepare and submit include the Baseline Monitoring Report, Monthly EM&A Reports and Final EM&A Review Report. In accordance with Annex 21 of the EIAO-TM, a copy of the monthly and final review EM&A reports should be made available to the Director of Environmental Protection (DEP). All the monitoring data (baseline and impact) should be submitted in an electronic medium.
10.2 Baseline Monitoring Report
10.2.1.1 The ET should prepare and submit a Baseline Monitoring Report within 10 working days of the completion of the baseline monitoring. Copies of the Baseline Monitoring Report should be submitted to the Contractor, IEC, Engineer and EPD. The ET should liaise with the relevant parties on the exact number of copies required.
10.2.1.2 The Baseline Monitoring Report should include at least the following information:
(i)
An Executive Summary of up to half a page;
(ii)
A brief description of the project background;
(iii)
Drawings showing locations of the baseline monitoring stations;
(iv)
Monitoring results (in both hard and diskette copies) together with the
following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment
used and calibration details;
·
Monitoring parameters;
·
Monitoring locations;
·
Monitoring date, time, frequency and
duration; and
·
QA/QC results and detection limits.
(v)
Details of the influencing factors, including:
·
Major activities, if any, being carried out
on-site during the period;
·
Weather conditions during the period; and
·
Other factors which might affect the
monitoring results.
(vi)
Determination of the Action and Limit Levels for each monitoring
parameter and statistical analysis of the baseline data. The analysis should conclude if there is any
significant difference between the control and impact stations for the
parameters monitored, where appropriate;
(vii)
Revisions for inclusion in the EM&A Manual; and
(viii)
Comments and conclusions.
10.3.1.1
The results and findings of the EM&A programme required in this
EM&A Manual should be recorded in the monthly EM&A reports prepared by
the ET and endorsed by IEC. The EM&A
reports should be prepared and submitted within 10 working days of the end of
each reporting month, with the First Monthly EM&A Report due in the month
after the major construction works commences.
Copies of each monthly EM&A report should be submitted to the
Contractor, Engineer, IEC and EPD.
Before the submission of the First Monthly EM&A Report, the ET
should liaise with the relevant parties on the exact number of copies and
format of the reports in both hard and electronic copies.
10.3.1.2
The ET should review the number and location of the monitoring stations
and parameters every six months, or on as-needed basis, in order to cater for
any changes in the surrounding environment and the nature of works in progress.
10.3.2
First Monthly EM&A Report
10.3.2.1
The First Monthly EM&A Report should include at least but not
limited to the following information:
(a)
Executive summary (1-2 pages):
·
Breaches of the Action and Limit levels;
·
Complaint log;
·
Notification of any summons and successful
prosecutions;
·
Reporting changes; and
·
Future key issues.
(b)
Basic project information:
·
The project organisation including key
personnel contact names and telephone numbers;
·
The construction programme;
·
The management structure; and
·
Works undertaken during the reporting month.
(c)
Environmental status:
·
Advice on the status of the statutory
environmental compliance, e.g. EP conditions under the EIAO, submission status
under the EP and implementation status of mitigation measures, etc;
·
Works undertaken during the reporting month
with illustrations (e.g. location of works, etc); and
·
Drawings showing the project area,
environmental sensitive receivers and locations of the monitoring and control
stations.
(d)
Summary of EM&A requirements:
·
All monitoring parameters;
·
Environmental quality performance limits
(Action and Limit levels);
·
Event and Action Plans;
·
Environmental mitigation measures, as
recommended in the EIA report; and
·
Environmental requirements in contract
documents.
(e)
Implementation status:
·
Advice on the implementation status of
environmental protection and pollution control/mitigation measures as
recommended in the EIA report, summarised in the updated implementation
schedule.
(f)
Monitoring results (in both hard and diskette copies) together with the
following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment
used and calibration details;
·
Monitoring parameters;
·
Monitoring locations;
·
Monitoring date, time, frequency and
duration;
·
Graphical plots of the monitoring parameters
in the reporting month annotated against the following information;
(a)
Major activities being carried out on site
during the reporting period;
(b)
Weather conditions during the reporting
period;
(c)
Any other factors which might affect the
monitoring results; and
(d)
QA/QC results and detection limits.
(g)
The report on the non-compliances, complaints, notifications of summons
and status of prosecutions:
·
Records of all non-compliance (exceedances)
of the environmental quality performance limits (Action and Limit levels);
·
Records of all complaints received (written
or verbal), including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
·
Records of all notification of summons and
successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
The review of the reasons for and
implications of non-compliances, complaints, summons and prosecutions including
the review of pollution sources and working procedures; and
·
Descriptions of the actions taken in the
event of non-compliances and deficiency reporting and any follow-up procedures
related to the earlier non-compliances.
(h)
Others:
·
A forecast of the works programme, impact
predictions and monitoring schedule for the next three months;
·
An account of the future key issues as
reviewed from the works programme and work method statements;
·
Advice on the solid and liquid waste
management status;
·
Comparisons of the EM&A data in the reporting
month with the EIA predictions and annotate with explanation for any
discrepancies; and
·
Comments (e.g. the effectiveness and efficiency
of mitigation measures), recommendations (e.g. any improvement in the EM&A
programme) and conclusions.
10.3.3
Subsequent Monthly EM&A Reports
10.3.3.1
The subsequent monthly EM&A reports during the construction phase
should include the following information:
(i)
Executive summary (1-2 pages):
·
Breaches of the Action and Limit levels;
·
Complaint log;
·
Notifications of any summons and successful
prosecutions;
·
Reporting changes; and
·
Future key issues.
(ii)
Basic project information:
·
The project organisation including key personnel
contact names and telephone numbers;
·
The construction programme;
·
The management structure; and
·
Works undertaken during the reporting month.
(iii)
Environmental status:
·
Advice on the status of statutory
environmental compliance, status of compliance with EP conditions under the
EIAO, submission status under the EP and implementation status of mitigation
measures;
·
Works undertaken during the reporting month
with illustrations (such as location of works, etc); and
·
Drawing showing the project area,
environmental sensitive receivers and locations of the monitoring and control
stations.
(iv)
Implementation status:
·
Advice on the implementation status of
environmental protection and pollution control / mitigation measures as
recommended in the EIA report, summarised in the updated implementation
schedule.
(v)
Monitoring results (in both hard and diskette copies) together with the
following information:
·
Monitoring methodology;
·
Name of laboratory and types of equipment
used and calibration details;
·
Parameters monitored;
·
Monitoring locations (and depth);
·
Monitoring date, time, frequency and
duration;
·
Graphical plots of the monitoring parameters
in the month annotated against the following information;
(a)
Major activities being carried out on site
during the reporting period;
(b)
Weather conditions during the reporting
period;
(c)
Any other factors which might affect the
monitoring results; and
(d)
QA/QC results and detection limits.
(vi)
The report on non-compliances, complaints, notifications of summons and
status of prosecutions:
·
Records of all non-compliance (exceedances)
of the environmental quality performance limits (Action and Limit levels);
·
Records of all complaints received (written
or verbal), including the locations and nature of complaints investigation,
liaison and consultation undertaken, actions and follow-up procedures taken,
results and summary;
·
Records of all notification of summons and
successful prosecutions for breaches of current environmental
protection/pollution control legislation, including locations and nature of the
breaches, investigation, follow-up actions taken, results and summary;
·
The review of the reasons for and
implications of non-compliances, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
·
Descriptions of the actions taken in the
event of non-compliance and deficiency reporting and any follow-up procedures
related to the earlier non-compliances.
(vii)
Others:
·
A forecast of the works programme, impact
predictions and monitoring schedule for the next three months;
·
An account of the future key issues as
reviewed from the works programme and work method statements;
·
Advice on the solid and liquid waste
management status;
·
Comparisons of the EM&A data in the
reporting month with the EIA predictions and annotate with explanation for any
discrepancies; and
·
Comments (e.g. the effectiveness and
efficiency of the mitigation measures), recommendations (e.g. any improvement
in the EM&A programme) and conclusions.
(viii)
Appendices:
·
Action and Limit levels;
·
Graphical plots of trends of the monitored
parameters at key stations over the past four reporting periods for the
representative monitoring stations annotated against the following information:
(a)
Major activities being carried out on site
during the reporting period;
(b)
Weather conditions during the reporting
period; and
(c)
Any other factors that might affect the
monitoring results.
·
The monitoring schedule for the present and
next reporting period;
·
Cumulative statistics on complaints,
notifications of summons and successful prosecutions; and
·
Outstanding issues and deficiencies.
10.3.4
Annual/Final EM&A Review Report –
Construction Phase
10.3.4.1
The EM&A programme should be terminated upon the completion of the
construction activities that have the potential to cause significant
environmental impacts.
10.3.4.2
Prior to the proposed termination, it may be advisable to consult the relevant
local communities. The proposed
termination should only be implemented after the proposal has been endorsed by
the IEC, Engineer and Project Proponent, followed by the approval from the
Director of Environmental Protection. The following factors also need to be
considered before the termination of the EM&A Programme:
(a)
Completion of construction activities and
insignificant environmental impacts of the remaining outstanding construction works;
(b)
Trends analysis to demonstrate the narrow
down of monitoring exceedances due to construction activities and, return of
ambient environmental conditions in comparison with baseline data; and
(c)
No environmental complaint and prosecution
involved.
10.3.4.3
The ET should prepare and submit the Final EM&A Report within 14
working days after the completion of the construction activities that have the
potential to cause significant environmental impacts. The Final EM&A Report should contain at
least the following information:
(a)
Executive summary (1 - 2 pages);
(b)
Drawings showing the project area, environmental sensitive receivers
and locations of the monitoring and control stations;
(c)
The basic project information including a synopsis of the project
organisation, contacts of key management, and a synopsis of works undertaken
during the course of the project or past twelve months;
(d)
A brief summary of EM&A requirements including:
·
Environmental mitigation measures
implemented as recommended in the EIA report;
·
Environmental impact hypotheses tested;
·
Environmental quality performance limits
(Action and Limit levels);
·
Monitoring parameters; and
·
Event and Action Plans.
(e)
A summary of the implementation status of environmental protection and
pollution control / mitigation measures, as recommended in the EIA report,
summarised in the updated environmental mitigation implementation schedule;
(f)
Graphical plots and statistical analysis of the trends of the monitored
parameters over the course of the project, including the post-project monitoring
for all monitoring stations annotated against:
·
Major activities being carried out on site
during the reporting period;
·
Weather conditions during the reporting period;
and
·
Any other factors which might affect the
monitoring results;
(g)
A summary of non-compliance (exceedances) of the environmental quality
performance limits (Action and Limit levels);
(h)
A review of the reasons for and implications of non-compliances
including the review of pollution sources and working procedures as
appropriate;
(i)
A description of the action taken in the event of non-compliances;
(j)
A summary record of all complaints received (written or verbal),
liaison and consultation undertaken, action and follow-up procedures taken;
(k)
A summary record of the notifications of summons and successful
prosecutions for breaches of the current environmental protection / pollution
control legislation, locations and nature of the breaches, follow-up
investigation taken and results;
(l)
A review of the validity of EIA predictions and identification of shortcomings
in the recommendations of the EIA study;
(m)
Comments (e.g. a review of the effectiveness and efficiency of the
mitigation measures and of the performance of the environmental management
system, i.e., of the overall EM&A programme); and
(n)
Recommendations and conclusions (e.g. a review of the success of the
overall EM&A programme to cost-effectively identify deterioration and to
initiate prompt effective mitigation action when necessary).
10.4.1.1
No site-based documents (e.g. the monitoring field records, laboratory
analysis records, site inspection forms, etc.) are required to be included in
the EM&A reporting documents.
However, any such documents should be properly maintained by the ET and
be ready for inspection upon request.
All relevant information should be clearly and systematically recorded
in the document. The monitoring data
should also be recorded in magnetic media form, and the electronic copy must be
available upon request. All documents
and data should be kept for at least one year following the completion of the construction
phase EM&A for each construction contract.
10.5 Interim Notifications of Environmental Exceedances
10.5.1.1
With reference to the Event and Action Plans, when the environmental
quality performance limits are exceeded and if they were proven to be valid,
the ET should immediately notify the IEC and EPD, as appropriate. The notification should be followed up with
advice to the IEC and EPD on the results of the investigation, proposed action
and success of the action taken, with any necessary follow-up proposals. A sample template for the interim
notification is presented in Appendix D.