10             Reporting

 10.1             General

 10.1.1.1                   The following reporting requirement are based upon a paper-documented approach.  However, the same information shall be provided in an electronic medium upon agreeing the format with the ER and EPD.

 10.2             Deliverables

 10.2.1                  Monthly EM&A Reports

 10.2.1.1                   The results and findings of all EM&A work required in this Manual shall be presented in a monthly EM&A report prepared and certified by the ET Leader.  The EM&A report shall be endorsed by IEC and then submitted to EPD.

 10.2.1.2                   The requirements of EM&A monthly report submission shall be in accordance with EP’s conditions.  Generally each EM&A monthly report shall be submitted within two weeks of the end of each reporting month.  The first report is due in the month after the establishment phase commences.  Generally, in additional to the copies to EPD three more copies of each monthly EM&A report shall be submitted to the ER, the IEC and the Contractor.  Before submission of the first EM&A report, the ET Leader shall liaise with the parties on the exact number of copies and format of the monthly reports in both hard copy and electronic medium required.

 10.2.1.3                   The ET Leader shall review the number and location of monitoring stations and parameters to be monitored every 6 months or on a needed basis in order to cater for the changes in surrounding environment and nature works in progress.

 10.2.2                  First EM&A Reports

 10.2.2.1                   The first monthly EM&A report shall include at least the following:

 1.       Executive Summary

 ·             Complaint Log;

 ·             Notifications of any summons and successful prosecutions;

 ·             Reporting Changes; and

 ·             Future key issues.

 2.       Basic Project Information

 ·             Project organisation including key personnel contact names and telephone numbers;

 ·             Programme with fine tuning of activities showing the inter-relationship with environmental protection/ mitigation measures for the month;

 ·             Management structures; and

 ·             Work undertaken during the month.

 3.       Environmental Status

 ·             Works undertaken during the month with illustrations (such as location of works); and

 ·             Drawings showing the project area and any environmental sensitive receivers.

 4.       Summary of EM&A requirements including:

 ·             Environmental mitigation measures, as recommended in the project EIA Study final report; and

 ·             Environmental requirement in contract documents.

 5.       Implementation Status

 ·             Advice on the implementation status of environmental protection and pollution control/ mitigation measures as recommended in the project EIA study report, summarised in the updated implementation schedule.

 6.   Report on Non-compliance, Complaints, Notifications of Summons and Successful Prosecutions

 ·             Compliance status with the EPD under the EIAO and any EP submissions;

 ·             Record of all complaints received (written or verbal) for each media, including locations and nature of complaints investigation, liaison and consultation undertaken, actions and follow-up procedures taken, results and summary;

 ·             Record of all notifications of summons and successful prosecutions for breaches of the current environmental protection/pollution control legislation, including locations and nature of the breaches, investigation, follow-up actions taken, result and summary;

 ·             Review of the reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures; and

 ·             Description of the actions taken in the event of non-compliance and deficiency reporting and any follow-up procedures related to earlier non-compliance.

 7.       Comments, Recommendations and Conclusions

 ·             An account of the future key issues reviewed from the works programme and work method statements;

 ·             Advice on the solid and liquid waste management status; and

 ·             Submission of implementation status proforma, proactive environmental protection proforma, regulatory compliance proforma, site inspection proforma, data recovery schedule and complaint log summarising the EM&A of the period.

 10.2.3                  Subsequent Monthly EM&A Reports

 10.2.3.1                   The subsequent monthly EM&A reports shall including the following:

 1.       Executive Summary (1-2 pages)

 ·             Complaint log;

 ·             Notifications of any summon and successful prosecutions;

 ·             Reporting changes; and

 ·             Future key issues.

 2.       Environmental Status

 ·             Programme with fine turning of activities showing the inter-relationship with environmental protection/mitigation measures for the month;

 ·             Work undertaken during the month with illustrations included (such as location of works); and

 ·             Drawings showing the project area and any environmental sensitive receivers.

 3.       Implementation Status

 ·             Advice on the implementation status of environmental protection and pollution control/ mitigation measures as recommended in the project EIA study report, summarised in the updated implementation schedule.

 4.       Report on Non-compliance, Complaints, Notifications of Summons and Successful Prosecutions

 ·             Compliance status with the EP under the EIAO and any EP submissions;

 ·             Record of all complaints received (written or verbal) for each media, including locations and nature of complaints investigation, liaison and consultation undertaken, actions and follow-up procedures taken, results and summary;

 ·             Record of all notifications of summons and successful prosecutions for breaches of the current environmental protection/pollution control legislation, including locations and nature of the breaches, investigation, follow-up actions taken, result and summary;

 ·             Review of the reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures; and

 ·             A description of the actions taken in the event of non-compliance and deficiency reporting and any follow-up procedures related to earlier non-compliance.

 5.       Comments, Recommendations and Conclusions

 ·             An account of the future key issues reviewed from the works programme and work method statements;

 ·             Advice on the solid and liquid waste management status; and

 ·             Submission of implementation status proforma, proactive environmental protection proforma, regulatory compliance proforma, site inspection proforma, data recovery schedule and complaint log summarising the EM&A of the period.

 6.       Appendix

 ·             Major activities being carried out on Site during the periods;

 ·             Weather conditions during the period;

 ·             Cumulative statistics on complaints, notifications of summons and successful prosecutions; and

 ·             Outstanding issues and deficiencies.

 10.2.4                  Final EM&A Summary Report

 10.2.4.1                   Timing for completion of the EM&A Programme shall be endorsed by the IEC and ER followed by final approval from the DEP.

The final EM&A summary report shall include the following:

 1.       An executive summary;

 2.       Basic project information including a synopsis of the project organisation, programme, contacts of key management, and a synopsis of work undertaken during the entire construction phase, including baseline phase activities, of the works;

 3.       A brief summary of EM&A requirements including:

 ·             Monitoring parameters; and

 ·             Environmental mitigation measures, as recommended in the project EIA study final report.

 4.       Advice on the implementation status of environmental protection and pollution control/mitigation measures, as recommended in the project EIA study report, summarised in the updated implementation status proformas, including waste generation and disposal records;

 5.       Drawings showing the project area and the locations of the monitoring and control stations;

 6.       Compliance status with the EP under the EIAO and any EP submissions;

 7.       Compare/contrast and assess the EM&A data with the EIA predictions and provide discussion for any discrepancies;

 8.       Provide clear-cut decisions on the environmental acceptability of the project with reference to the specific impact hypothesis;

 9.       Advice on the solid and liquid waste management status;

 10.     Comments, Recommendations and Conclusions

 ·             A summary of non-compliance (exceedances) of the relevant environmental standards;

 ·             A brief review of the reasons for and the implications of non-compliance including review of pollution sources and working procedures;

 ·             A summary description of the actions taken in the event of non-compliance and any follow-up procedures related to earlier non-compliance;

 ·             A summary record of all complaints received (written or verbal) for each media, liaison and consultation undertaken, actions and follow-up procedures taken;

 ·             Review the monitoring methodology adopted and with the benefit of hindsight, comment on its effectiveness (including cost effectiveness);

 ·             A summary record of all notification of summons and successful prosecutions for breaches of the current environmental protection/pollution control legislation, locations and nature of the breaches, investigation, follow-up actions taken and results;

 ·             Review the practicality and effectiveness of the EIA process and EM&A programme (e.g. effectiveness and efficiency of the mitigation measures);

 ·             Recommend any improvement in the EM&A programme; and

 ·             A conclusion to state the return of ambient and/or the predicted scenario as per EIA findings.

10.3             Data Keeping

 10.3.1.1                   The site document such as the monitoring field records, laboratory analysis records, site inspection forms, etc. are not required to be included in the monthly EM&A reports, for submission.  However, the document shall be well kept by the ET and be ready for inspection upon request.  All relevant information shall be clearly and systematically recorded in the document.  The monitoring data shall also be recorded in magnetic media form, and the software copy can be available upon request.  All the documents and data shall be kept for at least one year after completion in construction of the helipad.