A Simple Guide to Set Up an Environmental Management System

Carry Out An Initial Environmental Audit (Module 3)

Image of Steps to Take

Steps to Take : Stage I - Planning an Initial Environmental Audit (by the Green Management Committee)
STEP 1 :	Initiate the initial environmental audit by the Green Management Committee (GMC).
STEP 2 :	Obtain commitment from the top management.
STEP 3 :	Set audit objectives and scope. Ideally, the initial environmental audit should consider all potential environmental effects, impacts and consequences arising from the organization's activities. However, when available resources are limited, prioritization of activities is necessary. The audit should first focus on the known problems or obvious areas for improvement.
STEP 4 :	Form an Internal Environmental Audit Team to conduct the audit. Select an audit team leader who preferably has knowledge about the audit process.
STEP 5 :	Provide training to internal auditors to ensure that they have adequate knowledge to conduct the environmental audit.
STEP 6 :	Consider employing an external environmental consultant to assist the Internal Environmental Audit Team to conduct the audit. This is recommended if the organization does not have sufficient expertise on all related environmental issues.
STEP 7 :	Appoint site facilitators from each of the sites being audited. The site facilitators can be appointed on a locational or functional basis to facilitate the on-site audit process e.g. provide site information, arrange for interview of staff and site inspection, etc.
STEP 8 :	Formulate the task programme for conducting the Initial Environmental Audit (includes tasks for the pre-audit, on-site audit and post-audit processes, and the time schedule).
STEP 9 :	Inform staff to rally support because the success of the audit requires the co-operation of staff at all levels.

Steps to Take : Stage II - Conducting an Initial Environmental Audit (by the Environmental Audit Team)
STEP 1 :	Carry out pre-audit activities : Develop audit programme Assemble and review background information Conduct initial site visit Collect and review operational information Prepare audit checklists and questionnaires
STEP 2 :	Carry out on-site audit activities : Conduct opening meeting Understand management systems Assess internal controls Gather audit evidence Evaluate audit findings Conduct closing meeting
STEP 3 :	Carry out post-audit activities : Prepare audit reports Issue audit reports to the management and relevant parties